Development of an Electronic Car

Development of an Electronic Car Group number 5 Krunal Pathak C0690657 Jayanth Siripireddy C0684870 Unnati Varma C0689270 Sagar Kaklotar C0686834 Venkateswarlu-C0691743 Vikas Rathod-C0684723 The production and use of traditional gasoline-powered cars have a huge environmental negative impact. The pollutant emissions from our cars contribute to unhealthy air and are the major cause of global warming by trapping solar energy in the atmosphere. In addition, these vehicles affect the environment by creating noise, which can disturb work, relaxing and sleeping. In this context, electric vehicles represent the future they can be powered by electric energy produced from many different sources and dont have a combustion engine that burns gasoline and produces CO2. Tesla Motors company was founded with the mission of accelerating the worlds transition to sustainable energy. The companys main purpose is to prove that electric cars can be better than powered-gasoline cars. Tesla Model-S projects objective is to develop a premium electric sedan vehicle that competes with brands like BWM, Mercedes, and Audi. The Model-S should prove that an electric car can have, at the same time, electric powertrain, attractive design, and high performance. This project follows Tesla Motors business plan to expand downmarket from the high-performance Tesla Roadster sports car. Total project planning will be divided into 9 subsidiary plans, as detailed below. This planning will be initiated on October 24th, 2016, and its expected to finish on March 03rd, 2019. The total budget allocated for covering all planning activities is $ 30,000,000. Â   Â   Â   Tesla model-S Interior 17 inch touch screen is the most attractive feature tesla is including in Model-S car(contract administration build below for the touch screen procurement) CONTRACT SUMMARY: Contract awarded based on the following: Comparison of outsourced cost and in-house course Compulsory requirements Financial documents for vendor Experience and general qualifications Technical qualifications for past performance Quality Cost Vendor ability to provide all items on required date Contract Name Firm Fixed price All the items that are procured for the project will be under FFP (FRIM FIXED PRICE). For each item to be procured concerned person is responsible for making the purchase per the FFP contract type since the manager has a limited budget we are adopting FFP contract type now the seller is responsible for product submission within the limit of time and cost. The manager must ensure the correct scope of product achieved or not. Start and Finish Dates March 2017 to December 2017 Contract Value $1,000,000 Owners / Key Representatives Nominated contact Role Sagar kaklotar Procurement manager Kunal Pathak Project manager Supplier details Infosys Contract Objectives Item/Service Justification Category Needed By Software for 17-inch screen Software needs highly skilled labors, servers, and equipment that we dont have it. Software January 2018 The manager must identify the risk involves in the procurement of the product or service. for each identified risk the manager should make a mitigation plan by taking the expert legal judgment and make a proper documentation of each identified risk add it to risk management log. This project involves multiple contracts so the manager should do check for interdependencies of activities so one risk response plan might not trigger the other risk. Contract and Supplier Management Plan: Contract Name: Firm Fixed price Contract No: 11 Contract Manager: Jayanth Siripereddy Legend: CM Contract Manager PD Procurement Department RM Risk Management Department Con Contractor Pre-Commencement Stage Actions Who Completed Yes No Date Completed Comment 1. Contract Documents Prepare and send letter of acceptance Procurement department yes 17/01/2017 Once the bidder is confirmed send the formal letter of acceptance, and invite them for negotiations. Prepare contract documents and arrange signing and sealing Procurement department yes 20/01/2017 Awarded contract firm fixed price to the Infosys, and explained more about contract and claims Read and understand both specification and terms and conditions of contract Contract manager Yes 22/01/2017 Held a meeting with Infosys business analyst, explained each other term and conditions of contract and project requirements. 2. Transition Plan Prioritize all transition activities and confirm timeframes and milestones with all parties Contract manager Yes 23/01/2017 List of activities and time frames mention in the procurement management plan given to the contractors. Involve and communicate with all relevant parties as per nominated transition activities Contract manager Yes 24/01/2017 Procurement department contract manager, project manager, and Infosys must follow the given communication management plan. 3. Contract Management Plan [CMP] Prepare CMP, sign off and file Contract manager Yes 29/01/2017 Contract management plan prepared by the project manager signed off by the Infosys Inc. 4. Insurance Obtain all required Insurance Certificates. Procurement department Yes 31/01/2017 For the identified risk, insurance obtained from TD bank per the budget. 5. Security / Retention Obtain updated Irrevocable Bank Guarantees for amounts as per tender document Contract manager Yes 02/02/2107 A bank guarantee obtained from the Infosys in the case of irrevocable payment due. Confirm retention amounts and set up in payment schedules Contract manager Yes 04/02/2017 All payment schedules and retention amount details documented in the procurement management plan and signed off by Infosys 6. Key Performance Indicators [KPIs] Develop auditing system using KPIs and measuring matrix Contract manager yes 05/02/2017 Auditing dates are planned and updated to the quality management plan, manager should commence them on date without delay Ensure staff are familiar with system and auditing process Contract Manager Yes 06/02/2017 Auditing date and systems clearly explained to the technical staff working on touch screen activity 7. Risk Assessment Plan Use risk management system to develop a contingency plan based on nominated and other risks Contract Manager/Risk Manager yes 17/02/2017 For all the nominated and identified risks, contingency plan and risk response strategies were prepared and updated the risk management plan. Ex: The main risk for touch screen task is end user bugs, hiring automation tester is the contingency plan for this. 8.Contract Meeting Facilitate a contract management meeting to discuss all pre-commencement requirements Contract Manager/ Business analyst (Infosys) yes 22/02/2017 Facilitated a pre-commencement meeting and handed over all risk, quality, scope and contract document. Future meeting schedule also submitted. Ensured the contract is beginning on time Document all agreed outcomes of the contract management meeting Contract Manager/ Business analyst (Infosys) Yes 26/02/2017 After meeting facilitated on 22nd February BA gone through all the documents Tesla produced and agreed on 26/02/2017. Post Contract Commencement Stage Actions Who Completed Yes No Planned Date Comment 1. Contractor Performance Audit Forward copy of audit results to Contractor and record any non-conformances Contract Manager No 04/04/2017 The audit will be performed by Teslas audit committee to confirm that all the standards procedure agrees on followed and the result of it will be sent to Infosys. Notify Risk Dept. of any breaches and determine appropriate actions Contract Manager/ Risk Management Department No 01/05/2017 During the audit, if any new risk identified or any breach of the agreed terms in contract found, it must be communicated to risk department. Meet with contractor to discuss non-conformances and agree on remedial actions Contract Manager/ Risk Management Department No 04/05/2017 All the deficiencies and defects found must be discussed with Infosys to agree on to fix the issues found in software. 2.Contract Meetings Prepare agenda and forward invitation and agenda to contractor Contract Manager No 06/06/2017 Contract manager should be prepared the agenda of the meeting and must inform Infosys with the invitation. Record minutes of meetings including any subsequent actions to be carried by either party Contract Manager No 26/08/2017 If any actions required by Tesla or Infosys, it should be recorded in the minutes of meetings. Forward copy of minutes of meeting to contractor Contract Manager No 27/08/2017 A copy of minutes of the meeting must be forwarded to Infosys prior of meeting and should one week ahead. 3.Payment Claims Upon receipt of claims ensure that works completed are in accordance with claims. Contract Manager No 31/09/2017 Contract manager will ensure all work completed is either meets contract requirement or not in accordance with the claims of the Infosys Make payment adjustment for defective deliverables Contract Manager No 2/10/2017 As per the quality testing report, the defective screen will be taken into consideration by contract manager before moving further towards financial department procedures Actions Who Completed Yes No Date Completed Comment 4.Performance Auditing Conduct regular contractor performance audits in accordance with specification Contract manager No 5/05/2017 Contract manager will check performance and standards of each product. Record audit results and provide a copy to contractor Contract Manager No 6/05/2017 Recording of audit results to be done in order to keep the results for future reference. As an agenda item for Contract Meetings discuss outcomes and how any under-performances may be improved Contract Manager No 31/05/2017 Meetings discussion will help to improve the quality of product and its performance. Conduct annual review of nominated KPIs with Contractor to ensure continued relevance to the delivery of services including any changes to scope etc. Contract Manager / Contractor No 5/10/2017 It will be useful to keep a record for future procurement that the KPIs for the product is are always matched or implemented without any exclusions. 5.Contract Extensions With service contracts, be aware of nominated notification periods to the contractor as to Councils intentions to extend or not. Contract Manager No 01/12/2017 Contract manager will decide through current report whether to continue with this vendor or not Notify contractor in writing of Councils intention regarding extension Contract Manager No 02/12/2017 As per agreement contract manager will notify to the vendor before 3 months if they require extending procurement. Actions Who Completed Yes No Date Completed Comment 6.Contract Expiry/Transition Out Develop transition out plan in conjunction with contractor Contract Manager / Contractor No 25/12/2017 Teslas contract manager should plan with the involvement of Infosys that how and when the expiration of contract will take place. Conduct contract meeting to consolidate actions, responsibilities, and timeframes Contract Manager / Contractor No 27/12/2017 This meeting will be held by Tesla to combine the actions of Infosys with them before closure of the contract. Take receipt of all intellectual knowledge belonging to Council Contract Manager / Contractor No 28/12/2017 Tesla must be verified that all the intellectual properties of the software must be transferred to them by Infosys as per the contract. Conduct exit audit with outgoing and incoming contractors to identify outstanding work and overall standard of relevant assets Contract Manager / Contractor No 30/12/2017 It is the duty of contract manager to make sure that Infosys finished all the work as per the contract and nothing is outstanding before moving to closure. Negotiate any final payments based on incomplete or sub-standard works Contract Manager / Contractor No 31/12/2017 As per the contract established with Infosys, any work found below standards or incomplete, there will be a deduction in payment. Contract Variation Form Variation number: 1 Date: 01/ 04 /2017 Description of proposed variation and reason: Variation: Tesla motors asked for separate application within the android that could support the 17inch touch screen. For this task, Infosys is awarded FFP contract, now after all negotiation and contracts signed. Now, Tesla proposed the new operating system for the same time and cost instead of the android application. Reason: For the android application, the end user may need extra security to protect the application. It may crash because of malware. Will the variation be at an additional cost to original contract amount? Yes No If yes date quotation for variation is to be received by: 04/04/2017 Contractors Response: Infosys agreed to the change, but the production cost increased as per their quotation. Costings: *Remove whichever does not apply Original contract value $1,000,000 *Time/*Works Variation cost $50,000 Other variation adjustments to cost $30,000 Revised contract Value $1,080,000 Contract Dates: Original Practical Completion 31/12/2017 Additional time required due to variation 4 months New Date of Practical Completion 31/04/2018 Signed on behalf of the Contractor: Date 7/04/2017